Job Applicant Privacy Notice
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Pursuant to Personal Data Protection Law No. 6698 (the “Law”), your personal data is processed within the scope described below by the data controller, Karatsoft Teknoloji Limited Şirketi (“Karatsoft” or the “Company”).
1. Data subject, data categories and data types
Job applicant
| Data category | Data types |
|---|---|
| Identity | First and last name, gender, date and place of birth, nationality, marital status, mobile phone, address |
| Personnel file information | Social security institution, date of paid military service (bedelli), military service status, driving licence |
| Contact | Channel through which the person is contacted, e-mail address, phone number, home address |
| Professional experience | Position, education information, diploma grade, foreign language skills, computer skills, work experience and background, information on courses/training/seminars/certificates/awards and commendations, driving licence information, reference information, answers given by the reference person to questions about the job applicant in the reference interview, where applicable the attorney’s licence and bar registration certificate, active vehicle use information, where applicable the certificate of equivalence, where applicable a photocopy of the private security officer training certificate, the security officer card, where applicable the workplace physician certificate, where applicable the driving licence, where applicable the certificate of specialisation |
| Finance | Debt declaration, credit bureau query, financial information |
| Health data | Disability, chronic illness, eye disorder (including eyeglass prescription) or any other illness, devices and prostheses used, significant illnesses and surgeries undergone, military service exemption report and discharge or exemption certificate, physical disability status, category and percentage, height, weight, audiogram interpretation and laryngeal findings, document indicating colour vision status, information on whether there is any travel impediment, psychotechnical certificate |
| Legal transaction information | Contracts and undertakings signed by the applicant, information on whether the applicant has a service obligation to any institution, SGK (Social Security Institution) service statement, company partnership information, Court of Cassation (Yargıtay) case file information |
| Criminal conviction information | Data relating to criminal convictions and security measures, criminal record information, detention or arrest information, judicial investigation information, information on whether the person has been brought before a court, information on whether there is a fine, information on whether there are any administrative/legal proceedings or enforcement proceedings |
| Visual and audio recordings | Photograph, online interview and examination recordings |
| Other information: interview assessment information | Information on whether there is any travel impediment, preferred provinces and working arrangement, position, date of interview, interview outcome, information on whether an e-mail has been sent to the person, salary expectation, interview notes, interests, social media accounts, other workplaces and positions applied to, source of application, assessment centre forms and results, personality inventory results, online examination results, assessment of the recruitment process and, if the applicant withdrew, the reason |
Reference person
| Data category | Data types |
|---|---|
| Identity, contact, professional experience | First and last name, phone number, occupation, work experience, date of the interview with the reference person, closeness to the job applicant, company/position information, other answers to questions about the job applicant |
2. Methods of collecting personal data and legal grounds
The Company collects the personal data of job applicants by automated or non-automated means, through the Company’s own career platform, through career platforms other than the Company’s, from third parties who forward the applicant’s CV as a reference, orally from the data subject personally, and by transmission in physical or electronic form.
The Company collects data learned verbally, electronically or in writing during the application and interview through communication channels such as the Company’s career platform website, in accordance with the personal data processing conditions set out in the Law, for purposes including primarily (i) assessing the job applicant’s suitability for the position, (ii) carrying out applicant application, selection and placement processes, (iii) employing the applicant, (iv) planning human resources processes, (v) providing rights and benefits to the job applicant and (vi) maintaining and improving internal company activities, and proportionately to the purposes specified in the section titled “For what purposes personal data is processed”, on the following legal grounds set out in Articles 5 and 6 of the Law:
Job applicant
| Data category | Legal grounds |
|---|---|
| Identity, personnel file information, contact, professional experience, finance, legal transaction information, criminal conviction and security measure data, visual and audio recordings, other information (interview assessment information) | In cases provided for by law; it being necessary for us to establish a contractual relationship or for the performance of our obligations arising from that contract; it being necessary for the establishment, exercise or protection of a right; it being necessary for the fulfilment of legal obligations in the fields of employment, occupational health and safety, social security, social services and social assistance; it being necessary to process your data that you have made public, in line with the purpose of making it public; it being necessary to process data for our legitimate interests |
| Health data | It being necessary for us to establish a contractual relationship with you or for the performance of our obligations arising from that contract; it being necessary for the establishment, exercise or protection of a right, provided that your fundamental rights and freedoms are not harmed; it being necessary for the fulfilment of legal obligations in the fields of employment, occupational health and safety, social security, social services and social assistance; it being necessary for the protection of public health, preventive medicine, medical diagnosis, treatment and care services, and the planning, management and financing of health services, by persons under an obligation of confidentiality or by authorised institutions and organisations |
Reference person
| Data category | Legal grounds |
|---|---|
| Identity, contact, professional experience | It being necessary for us to establish a contractual relationship or for the performance of our obligations arising from that contract; it being necessary to process data for our legitimate interests |
3. Purposes for which personal data is processed
Your personal data listed above may be processed for the following purposes, within the personal data processing conditions set out in Articles 5 and 6 of the Law:
Job applicant
| Data category | Purposes of processing |
|---|---|
| Identity, personnel file information, contact, professional experience, health data, finance and legal transaction information, criminal conviction and security measure data, visual and audio recordings | Carrying out job applicant / intern / student selection and placement processes; carrying out job applicants’ application processes; carrying out/auditing business activities; planning human resources processes; carrying out retention and archiving activities; carrying out talent / career development activities; fulfilling obligations arising from the employment contract and legislation for job applicants; carrying out activities in compliance with legislation; planning, management and financing of health services |
| Other: interview assessment information | Carrying out job applicant / intern / student selection and placement processes; carrying out job applicants’ application processes; planning human resources processes; carrying out/auditing business activities; carrying out retention and archiving activities; carrying out talent / career development activities |
Reference person
| Data category | Purposes of processing |
|---|---|
| Identity, contact, professional experience | Carrying out job applicant / intern / student selection and placement processes; carrying out job applicants’ application processes; planning human resources processes; carrying out/auditing business activities; carrying out retention and archiving activities; carrying out talent / career development activities |
4. Transfer of personal data
The personal data collected may be transferred and processed to our affiliates, business partners and suppliers and to legally authorised public institutions, primarily for the purpose of establishing and performing the employment contract, in line with the achievement of the purposes stated above and limited to the achievement of those purposes, within the personal data processing conditions set out in Articles 8 and 9 of the Law and limited to the purposes stated above.
| Data subject | Purposes of transfer |
|---|---|
| Job applicant | Providing information to authorised persons, institutions and organisations; carrying out retention and archiving activities; carrying out job applicant / intern / student selection and placement processes; carrying out job applicants’ application processes; planning, management and financing of health services; it being necessary for the fulfilment of legal obligations in the fields of social security, social services and social assistance; it being necessary for the establishment, exercise or protection of a right; it being necessary for the data controller to be able to fulfil its legal obligation |
| Reference person | Carrying out retention and archiving activities; carrying out job applicant / intern / student selection and placement processes |
5. Rights of the data subject listed in Article 11 of the Law
Pursuant to Article 11 of the Law, the data subject has the following rights:
- Learn whether personal data is processed,
- Request information if personal data has been processed,
- Learn the purpose of the processing of personal data and whether it is used in accordance with that purpose,
- Know the third parties to whom personal data is transferred, domestically or abroad,
- Request the rectification of personal data if it has been processed incompletely or inaccurately,
- Request the erasure or destruction of personal data within the framework of the conditions set out in Article 7 of the Law,
- Request that the operations carried out be notified to the third parties to whom personal data has been transferred,
- Object to the occurrence of a result against the person themselves by analysing the processed data exclusively through automated systems,
- Claim compensation for the damage if the person suffers damage due to the unlawful processing of personal data.
These are the rights to which the data subject is entitled.
6. Job applicant’s declaration
I declare that I have read the Privacy Notice regarding the processing of my personal data and that I have understood the information provided regarding the processing of my personal data and its transfer to the relevant parties.
I undertake that the persons whom I have named as reference persons during my job application have been given the necessary information / that the necessary consents have been obtained from them, so that reference checks can be carried out or these persons can be contacted, and so that the reference person’s personal data can be shared with Karatsoft.
7. Information on group interviews
Our Company may conduct group interviews from time to time. A group interview aims to identify different attributes of yours, such as your ability to find a solution to a particular problem, analytical thinking, attentiveness, practicality and leadership. Owing to the nature of a group interview, you may need to share some of your personal data (such as your name, the department from which you graduated, and the training courses and/or certificates you have received) with the other members of the group. Please also take the utmost care to share the minimum possible amount of personal data, limited to the purpose of the group interview. In group interviews, our Company aims to process your personal data to the minimum extent and to discuss only matters required by the nature of the job, shows the highest level of sensitivity to ensure this, reminds the whole group of the Company’s policy on this matter, and endeavours to take the most proportionate measures possible.
If you consent to taking part in a group interview within the scope of this information and to the processing of your personal data limited to these purposes, we would like to include you in the group interview process.