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Project
Workforce and Field Management Platform
The work app in the pocket of Sinpaş Yapı Tasarruf Sandığı employees: QR- and location-verified clock-in, leave, expenses, field tasks and training in a single mobile app, while HR and managers see every action on the web panel at the same time.
YTSConnect was developed for Sinpaş Yapı Tasarruf Sandığı (Sinpaş Tasarruf Finansman A.Ş.), which has dozens of branches and hundreds of employees across Turkey; it brings personnel time and attendance control (PDKS), shift management, leave, advance and expense processes, field sales tasks and corporate training management together in a single ecosystem.
The solution has three layers: a web management panel for HR and managers, an iOS/Android mobile app for all employees, and an integration API that talks in both directions with the organization's existing CRM/ERP systems. Employees sign in with their existing corporate credentials (SSO), clock in with the branch QR code and location verification, and create leave and expense requests from their phones; managers, in turn, see every action in the web console within the same second, and approve and report on it.
The result: instead of scattered Excel files, email chains and manual timesheets, Sinpaş YTS has a digital foundation that fits the organization's own structure and working policies exactly and serves as a single source of truth.
Sinpaş Yapı Tasarruf Sandığı wanted to manage its fast-growing branch network and its sales teams working in the field from a single center. Time tracking was done with different methods at each branch, leave requests circulated by email, and field visits and expenses were entered into the accounts from documents collected at month end. The HR team spent days merging data to give a reliable answer to the question “who worked where and when?”
Off-the-shelf PDKS software had been tried, but no ready-made product could meet the organization's particular approval hierarchies, its subcontractor structure, its field sales processes and its need to work with the user identities already held in the existing CRM.
At Karatsoft, we started YTSConnect with an architecture that puts the organization's existing CRM system at the center. In the first phase, the web panel and the PDKS foundation were brought into service; in the second, the mobile app and field task management; in the third, the training, survey, asset and advanced reporting modules. YTSConnect is now in active use at all Sinpaş YTS branches, and every new branch joins the system the moment it is defined in the panel and its QR code is generated.
Tell us what you need; we'll set out the scope, integrations and roadmap in writing in the first meetings. Built around the way you work, without touching your ERP, accounting or banking systems.
The main screens and their highlights: on every image we magnify the area that matters most. Tap an image for details.
A Sinpaş YTS employee installs YTSConnect on their phone and signs in with the CRM user name and password they already use at the organization; there is no new account, no new password and no separate registration process. HR staff and managers sign in to the web panel with the same identity. Once a person is defined in the CRM, their app access opens automatically.
When employees open the app, they reach all of their daily work from the home screen: Clock In and Clock Out, the break buttons, tasks, training, surveys and corporate documents are all on the same screen. From the bottom menu they move to announcements, leave and expense actions and account settings with a single tap. The Daily Motivation message sent at the start of the day also greets the employee on this screen.
The employee taps Clock In and scans the branch QR code with the phone's camera; the app checks the location and the paired device at the same time. No clock-in record is created unless all three match. An employee with missing records for past days first enters leave for those days, so the timesheet always stays complete and consistent.
Employees open a leave request from their phone: they choose the leave type and dates, mark a half day if needed and name the person who will cover for them. At the top of the Leave screen, entitled, used and remaining leave are always up to date. The request enters the approval chain; HR, for its part, prints the reconciliation form for the leave used with one click from the panel.
A field representative creates a task request from their phone, entering the customer, location, date and estimated amount. Once the approval chain is complete, they start the task, send their location on arriving at the customer, add their expenses and record the result per customer. The target, actual figure and success rate are calculated automatically; a manager follows the same process live from the web panel.
Employees enter an expense from their phone while in the field: they select the category, company, amount, currency and date and attach the receipt or invoice as a PDF or an image file. The entry reaches the manager's list with the status pending approval. Advance requests and every approval or rejection action are stored with their dates; finance reaches the same document from the panel.
Employees find the training assigned to them on the My Trainings page on their phone; they watch the video and tap the I Watched the Training button, read the PDF documents, and completed items are marked with a green check mark. Those who finish a training earn the badge defined for it and a participation certificate. HR assigns the content to groups and reports on who has completed what, person by person.
Management announcements, procedure and regulation documents, surveys and celebrations are gathered in a single app on the employee's phone. Announcements arrive with a priority label and attached documents; each survey is filled in once. Welcome, promotion, birthday and work-anniversary cards, as well as the daily motivation notification, come from the same app.
Every QR clock-in, leave request and field task that employees submit from their phones reaches the manager's web console at the same moment. The console summarizes total employees, those currently clocked in, leave awaiting approval and late arrivals, and shows the clock-in rate by branch in a chart. Managers follow pending approvals from here and export any list to Excel with one click.
The person profile brings together everyone's branch, position, department and access information, personnel files and notes on a single page, whether they are an employee, a guest or subcontractor staff. From the same profile, a manager moves on to the person's shift definition, the clock-ins and clock-outs made from the phone, leave and mobile preferences. Reports are filtered by subcontractor company and person category.
The organization defines its branches by selecting locations on a map and instantly generates a QR code for each branch from the panel; employees start work by scanning this code with their phones. The clock-in policy is set with a single choice: only at their own branch or at all branches. Departments and positions are defined in the same section; a new branch joins the system the moment its QR code is generated.
HR defines the clock-in and clock-out time and the breaks separately for each day, and marks a clock-out that spills into the next day with a single checkbox. In the calendar view, it selects people and days and assigns a shift, a flexible shift or a weekly day off in bulk. Late-arrival, early-departure and minimum-overtime tolerances are defined to the minute; mobile clock-ins from the field are evaluated against these rules.
Each unit chooses in the panel whom its leave and field task requests need approval from: hierarchical, with selected positions, shortened hierarchical, or a custom chain built by drag and drop. A request opened by an employee from the phone moves along this flow; the manager whose turn it is sees pending requests in the app and approves, rejects or asks for a revision of field tasks from there. Changing a flow requires no code.
Each employee's account is paired with a single phone; no clock-in can be recorded from another device. For an employee who changes or resets their phone, the manager removes the pairing from the panel with one click, and for one whose device is faulty, temporarily turns off the GPS check. Which role sees which page, report and approval is determined by the tree-structured permission screen.
Every clock-in and clock-out that employees make from their phones is posted to its own cell in the monthly timesheet. Regular hours, overtime, short hours, absence, weekly day off, public holiday and paid leave each appear in a separate color. When HR clicks a cell, it opens the day's activity and, if needed, adds leave or a manual entry; daily reports additionally list late arrivals, early departures and overtime.
Every record outside the clock-ins verified from the phone appears in a separate report. The Manually Adjusted Records report shows the type of action, date, time, reason and the person who made the change. With the reports on forgotten clock-ins and clock-outs, people currently clocked in, and leave usage and entitlement, HR keeps a traceable chain of records that is always ready for audit.
The organization records its assets with ownership, position, asset number, category, serial number, assigned person and status. The notes on an asset's profile store developments such as maintenance, assignment or warranty together with the author and date. The assignments of employees in the office and in the field are tracked through the same person records that YTSConnect uses.
YTSConnect talks in both directions with Sinpaş YTS's existing CRM and ERP systems: person, branch, shift and clock-in/clock-out records are synchronized between the two sides within seconds. The services run in a closed circuit protected by keys. An employee defined in the CRM gets access to the app immediately, and every clock-in and clock-out made from the phone flows back to the CRM side.
Instant notifications and alerts, quick actions and live data: users and field teams get their work done from their phones, without waiting.
The web panel, the mobile app and the CRM all open with the same identity; there is no separate account and password management for employees.
If any one of the QR code, location and device pairing fails to match, no clock-in is recorded; only verified records reach the timesheet.
Whether an employee can clock in only at their own branch or at any branch is determined by organization policy.
A new clock-in cannot be started until a past day with a missing record is closed; no gaps are left in the timesheet at month end.
Hierarchical, selected positions, shortened or custom chain; each department sets up its own approval flow without writing code.
Every step, from the request to the entry of the result, is recorded with location and time; the target-to-actual ratio is produced automatically.
Leave requests, including half days, are opened from the phone and the person who will cover is selected; the remaining leave entitlement is visible on the request screen.
Receipts and invoices are entered from the phone together with their documents; advance and expense approvals move forward on the same record that finance works with.
Including shifts that spill into the next day, multiple breaks and flexible pools; bulk assignment by person and day on a calendar.
Thresholds for late arrival, early departure and overtime are defined in minutes; reports are calculated against these thresholds.
In the monthly timesheet, each day is colored by its type; one click drills down to the day's details and corrections are made there.
Every manual correction is reported together with who made it and when.
Page, report and approval permissions are granted by role in a tree structure.
Each employee is paired with a single device; when a phone is replaced, the pairing is reset by a manager.
Video and document trainings are assigned to groups; who has watched and completed them can be seen person by person.
Announcements, documents, surveys and celebration cards are in the same app; there is no need for email chains.
Permanent, guest and subcontractor staff are in the same system; reports are split by subcontractor company.
Assigned assets are tracked per person, with their serial numbers and history.
Bulk leave definition, bulk adding/resetting of leave balances, bulk announcement sending, bulk badge/certificate assignment.
Person, branch, shift and clock-in/clock-out data is synchronized with the organization's CRM/ERP systems within seconds.
All lists and reports are exported to Excel or printed with one click.
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How we work
This project was run on the same four principles; yours will be too.
Scope, integrations and roadmap are written down and agreed in the first weeks; no surprises along the way.
ERP, accounting, banking, e-invoicing: whatever you run, we integrate on top of it and your data stays where it is.
Role-based access, two-factor authentication, data-protection compliance and a log of every action are built into the foundation, not bolted on later.
Maintenance, monitoring and new releases come from the team that built the project; someone who knows your system is always a call away.
Sinpaş YTSConnect
With YTSConnect, employees sign in to both the app on their phone and the web panel with the CRM identity they already use at the organization. No separate password is distributed and no new user is created; a person defined in the CRM starts using the app on day one.
The employee installs the iOS or Android version of YTSConnect from the current download link on the Install App page of the web panel. They enter their corporate user name and password on the sign-in screen; the app verifies this information against the organization's CRM record. Notification, camera and location permissions are managed in one place, in the System Permissions section of the My Account screen. HR staff and managers sign in to the web panel from a browser with the same identity; both channels work on the same person record.
One of the needs that off-the-shelf PDKS packages could not meet was working together with the organization's user identities in the CRM. YTSConnect meets this need at the very first step: there is no need to run separate account and password management for hundreds of employees. Because person, branch and position information is kept in sync with the CRM, no inconsistent records arise between the two systems. A new employee starts using the app the moment they are defined in the CRM; access status is also managed through the same record.
The home screen is the employee-facing side of YTSConnect: the clock-in and break buttons, tasks awaiting approval and all modules are gathered on a single screen. Field representatives and branch employees alike start their day here and do not get lost among screens.
When the app opens, the employee's name, branch and position appear at the top. In the Time Tracking section, the Clock In and Clock Out buttons record clock-in and clock-out, while the Start Break and End Break buttons record rest time during the day. The Modules section leads to the Tasks, Trainings, Time Log, Corporate Documents and Surveys pages; a user who takes part in the approval process also reaches the Tasks Awaiting Approval list from here. The bottom menu links the Home, Announcements, Actions and My Account tabs.
Before YTSConnect, time tracking ran by different methods from branch to branch and leave requests circulated by email. The home screen ends this fragmentation on the employee's phone: clock-in/clock-out, breaks, tasks and training all run in the same app, in the same flow. Employees do not have to search for where to do which task, and HR works with records that arrive in the same format from every branch. The Daily Motivation notification and announcements also bring the day-to-day communication between the organization and its employees onto this screen.
A clock-in record is created only when the branch QR code, the phone's location and the device paired with the employee are verified together. With the missing-day lock, forgotten clock-ins do not pile up until month end; HR receives only verified and complete records.
An employee who taps Clock In scans the QR code of the branch they are in with the phone's camera. At the same time, the app checks the location and whether the device is paired with that employee; depending on the policy the organization has chosen, clock-ins are accepted only at the employee's own branch or at all branches. If there are no records for past days, the system opens a warning screen and asks for a leave entry for those days before clocking in. The break buttons show rest time, and the Time Log screen shows the clock-ins and clock-outs of the latest day with their times.
One of the project's challenges was to close the records to manipulation without leaving the employee out of operations. YTSConnect strikes this balance: for an employee whose phone has broken, the manager temporarily turns off the GPS check, and for someone who changes devices, resets the pairing with one click. Thanks to the missing-day lock, HR does not have to track down gaps in the timesheet one by one at month end. For every clock-in the manager sees in the panel, they know at which branch and with which verification it was made; the result is a reliable record that is open to audit.
The leave process starts on the employee's phone, moves forward with the manager's approval and closes in HR's entitlement table. Half days, substitute selection and the current balance are on the same screen; leave requests circulating by email are a thing of the past.
The employee opens the Leave page from the Actions tab; at the top they see a summary of total entitled, used and remaining leave, and below it their past requests with their approval statuses. On the screen opened with the New button, they select the leave type and the start and end dates, mark a half day if needed and name the person who will cover for them. Based on the selection, the screen summarizes the return-to-work date and the number of leave days. The saved request appears in the list as pending approval and reaches the relevant manager through the approval flow the organization has defined.
A request opened from the phone reaches the supervisor's New Leave Requests table in the web panel at the same moment; the approval or rejection is reflected in the employee's list. In the Leave and Entitlements table, HR sees each employee's hire date, years of service, entitlement days, and leave used and remaining together. It prints the leave reconciliation form with one click; it also performs bulk leave definition, adding leave credits and resetting balances from the panel. Leave balances are thus tracked from a single, up-to-date record.
Every step of a field sales task, from request to result, runs on the representative's phone and is recorded with location, time and expense information. The manager follows the approval chain, the customers visited and the success rate from the panel at the same time.
On the New Field Task screen, the representative selects the task definition, the assigned people and the customer; adds a customer who is not on the list with the plus button, sets the location, and enters the date, time, estimated amount and kilometers. The request reaches the people in the organization's approval chain by notification; approvers approve, reject or request a revision from their phones. For an approved task, the representative uses the Start Task and Send Arrival Location buttons, adds expenses, and records the result per customer on the Complete Task screen.
Field visits and expenses used to be entered into the accounts from documents collected at month end. Now every step is recorded instantly with location and time: in the Field Task List in the web panel, the manager filters requests by date, branch, person and approval status; in the task detail, they see on a single page who approved, the customers visited, the expenses and the completion information. For completed tasks, the total target, the actual amount, the success rate and the number of successful or unsuccessful customers are produced automatically.
Expense and advance processes move away from paper receipts and month-end compilation: the employee uploads the document immediately, the manager approves, and finance sees the same record. Every amount is tracked in one place with its document and approval history.
On the Expenses page in the Actions tab, employees see their spending with date, amount and approval status. The plus button at the bottom right opens the add-expense screen; the employee selects the expense category and the company, enters the description, amount, currency and date, attaches the document and saves. The entry joins the list with the status pending approval and is tracked by its document number. In the panel, an authorized user opens the document in the expense detail and updates the approval status; a company that is not on the list is defined with the plus button.
On the advance side, HR or finance tracks the amount, type, last transaction time and status on the Advance Management screen with branch, person, approval status and date filters. The activity table in the advance detail stores every step, from the creation of the request to its approval or rejection, with the person who made the change and a description. The organization defines the expense and advance types itself. The answer to who approved what and when is always on record; the finance team does not chase documents at month end.
YTSConnect brings corporate training to the employee's phone. HR assigns video and PDF content to groups, employees complete each item with a watched or read confirmation, and badges, certificates and participation status are reported per person in the panel.
When the employee taps Trainings in the Modules section, the My Trainings page opens; each card shows the name of the training and the number of videos and documents in it. The Training Details page shows the completion status, a description of the training's purpose and the materials. On the Training Videos screen, the I Watched the Training button below the player confirms viewing, and completed videos get a green check in the list. On the Training Documents screen, employees open the PDFs; each document they have reviewed is also marked with a green check.
HR defines the training in the web panel: it adds as many videos and PDFs as it wants to the content detail and orders them with the drag icon. Defining a group opens the training to everyone added to the group, whether beforehand or later. The Training Reports screen filters participants by their current status and shows the badges and certificates earned; HR updates this information individually or in bulk. That puts an end to the period when procedures and training were distributed through different channels and nobody knew who had completed what.
Announcements, documents, surveys and celebrations are no longer scattered across email chains and different channels. Employees find them all in the app on their phones, and management tracks from the panel who received what and which survey has been completed.
The Announcements tab lists the announcements published by managers with date and priority labels; when an employee taps an announcement, they see the description and attached documents. The Corporate Documents page sorts procedures, regulations and corporate information and practice notices into categories. The Surveys page shows assigned surveys with the status Completed or Not Started; a completed survey cannot be filled in a second time. Daily Celebrations in the Actions tab opens the greeting card for that day and that person.
In the web panel, a manager sends an announcement to the people they select and can also publish a bulk announcement; in the announcement detail, they see to whom it was delivered along with the delivery status. The notification list can be filtered by read status, and the Upcoming Birthdays page shows celebration days in advance. That puts an end to the period when procedures, announcements and surveys were delivered through different channels and nobody could track who had completed what; every message reaches the employee from the same app.
The console is YTSConnect's command center for HR and managers. Clock-in/clock-out, leave and task records coming from phones in the field come together on a single screen here; the manager sees the state of the day, catches pending work and downloads reports.
A manager who signs in to the web panel first sees the Console page. The boxes at the top summarize total employees, those clocked in at that moment, leave awaiting approval and those who arrived late during the day; below are the clock-in chart by branch, upcoming birthdays, field tasks awaiting approval and quick access to reports. The left menu leads to the People, Applications, Leave, Reports, Organizational Structure and Settings sections; the notification list at the top of every page announces new activity.
Before the project, HR spent days merging data to answer who worked where and when. Now the answer to that question is ready in the console: when an employee in the field scans a QR code on their phone, they join those currently clocked in, and leave and field task requests opened from mobile appear among those awaiting approval. The manager monitors all branches from a single screen; they export lists and reports to Excel or print them, and do not deal with separate spreadsheets.
People management keeps everyone, from permanent employees to subcontractor staff, in the same structure. The profile page brings together person and position information, personnel files, shift, mobile clock-ins and clock-outs and leave in one place; HR does not look for what it needs across different files.
A manager who double-clicks a person in the employee list goes to the Person Profile page; there they see the person's type, branch, position, department, status and system access, and edit the details with the Update button. The Documents section stores personnel files. The Shift Definition, Clock-Ins/Clock-Outs, Leave Management and Mobile Preferences pages open from the same profile; clock-ins and clock-outs can be filtered by day, month and year, and in Mobile Preferences the GPS check is disabled for an employee with a faulty device.
Every clock-in, clock-out and leave request an employee makes from the phone is posted directly to this profile; HR does not open a separate spreadsheet to see a person's month. The organization selects the person types it will use on the Person Type Definitions screen and defines subcontractor companies separately. When the subcontractor company and collar type (white-collar/blue-collar) filters are enabled in the module settings, reports can be run with these breakdowns. An organization that works with subcontractors tracks its own staff and outsourced staff in the same system but with separate reports.
The Organizational Structure section is YTSConnect's org chart: branches, QR codes, departments and positions are defined here. Every QR clock-in, every approval chain and every permission in the mobile app rests on these definitions.
On the Branches page, the manager clicks Create Branch, enters the branch details and selects the location. The QR Codes table in the branch detail lists the codes generated for that branch; the Add New button creates a new code. Departments are added and edited on the Departments page; on the Positions page, the position name, the department it belongs to and the roles the position will carry are selected. The PDKS Work Policy screen determines whether employees clock in and out with the mobile app only at their own branch or at all branches.
The fast-growing branch network was one of the starting points of the project. In YTSConnect, the moment a new branch is defined in the panel and its QR code is generated, that branch's employees can clock in from their phones. The clock-in policy provides flexibility for teams that work at more than one branch and strict control for staff tied to a single branch. The department and position structure feeds the approval chains for leave and field tasks as well as role permissions; no code needs to be written to change an approval flow.
The shift engine brings the different working patterns of branches into a single system: day-by-day hours, clock-outs that spill into the next day, multiple breaks, flexible shifts and days off. Mobile clock-ins are posted to the timesheet according to these definitions and tolerances.
On the Save Shift screen, HR enters the clock-in and clock-out time for each day; if the clock-out spills into the next day, it ticks the Make clock-out next day box, and defines that day's breaks with Add extra break. The Copy to other days option carries the same hours over to the other days, and a shift can also be marked as the default. In the Assign Shift to Person calendar, the branch, month and year are selected; people and days are marked and a shift, a flexible shift or a weekly day off is assigned in bulk.
On the Tolerance Settings screen, the minimum overtime limit and the early or late allowances at clock-in and clock-out are entered in hours and minutes. When an employee clocks in from their phone, the record is compared against the shift assigned for that day and these tolerances; late arrival, early departure and overtime durations are posted to the daily reports automatically. This way, different working patterns are measured with the same rules, and all reports are calculated against the same thresholds.
The approval engine lets each unit of the organization set up its own decision order without writing code. One of four models is selected and a custom chain is arranged by drag and drop; requests coming from mobile move along in this order and every step is kept on record.
The Leave Process Management screen under Settings has four models. In hierarchical approval, the request goes to the position one level up; this is the default model. In approval with selected positions, the approval of one of the designated positions is enough. In shortened hierarchical approval, if the employee's superior one level up and the selected position approve, the request is forwarded to Human Resources. In a custom approval process, the organization arranges its own order by drag and drop. In Field Task Process Management, the chain runs from top to bottom; the manager adds a step with Add Position and removes it with the cross icon.
In a structure running from head office to field representatives, a one-size-fits-all approval chain satisfied no unit. Now a unit that wants fast decisions proceeds with a single approval from selected positions, and a unit that wants tight control sets up a multi-step custom chain. When a field task is created, a notification goes to the people in the chain; managers decide on the phone from the Tasks Awaiting Approval list, and the requester learns the outcome by notification. The task detail in the web panel shows who has approved and who is next in line.
Security works on three layers: role permissions guarantee who sees what, device pairing guarantees which phone a record came from, and the location check guarantees where it was made. Exceptions such as a phone replacement or a fault are resolved by a manager from the panel.
On the Role Management screen, the manager adds a new role; double-clicking a role opens the Role Authorization page. Here they add positions to or remove them from the role, select the pages these positions will access from the tree in the left menu, and save. The Position Permissions screen determines which permissions the positions will have. The Mobile Device Management screen lists employees' registered phones; a manager who double-clicks the record of an employee whose phone has been reset, who has a new phone or who wants to use a different device removes the pairing.
For reliable data from the field, location, device and QR verification had to work together, and an employee whose phone broke had to remain in operation. Device pairing prevents a clock-in from being opened from another phone; the authority to remove a pairing rests with the manager. Thanks to the role tree, while a branch manager role sees the daily and monthly reports, advanced reports and settings are open only to roles that have been granted permission. The organization limits sensitive personnel data to the people who need to know it.
The reporting layer turns mobile records coming from the field into daily and monthly tables. The color-coded timesheet shows the whole month at a glance; daily reports sort out late arrivals, early departures, overtime and absence by branch.
On the Timesheet Management screen, HR selects the branch, year and month; it has the calculation done either by the first clock-in and last clock-out or by all activity. The table shows how many hours each employee worked per day, with the total at the end of each row. Clicking a cell opens that day's clock-ins and clock-outs and hourly leave; the Add New Leave and Add Work buttons add leave or a manual entry. In the Detailed Monthly Report, when the cursor is over a cell, the difference of missing or extra work is shown; the columns on the right summarize these differences.
Daily reports are divided into clock-ins and clock-outs, late arrivals, early departures, overtime, combined view and absence; each can be filtered by branch, subcontractor company and person category. The per-person clock-in/clock-out report can be printed, and the detailed monthly report is exported to Excel. Because the data comes from verified clock-ins made on phones in the field, HR does not merge scattered Excel files by hand at month end; the timesheet fills itself in throughout the month.
Advanced reports make every intervention behind the timesheet visible. Manually added records, forgotten clock-ins and clock-outs and those clocked in at that moment are tracked in separate reports, with the person who made the change and branch information; leave entitlement is reported from the same place.
The Clock-In/Clock-Out Record Management screen lists the records created manually for employees who forgot to clock in or out, with person, date, time, transaction type, description and the person who made the entry; the Add New Record button opens manual entry. The Manually Adjusted Records report shows records entered because of forgetfulness, a device problem or another reason; the Forgot to Clock In or Out report shows missing transactions with branch information. The Currently Clocked In report gives the last clock-in time and the branch where the clock-in was made.
The mobile app verifies clock-ins and clock-outs by QR, location and device; exceptions that fall outside this flow become visible through these reports. HR finds out why a record was entered manually and who entered it without searching, and spots recurring device or GPS problems by person and branch. The Leave Usage and Leave Entitlement reports show years of service and leave used and remaining. The timesheet stays both consistent and auditable.
The asset module turns the organization's assets into an inventory tracked per person. Each asset's details, assignee and note history sit on a single profile; the question of which asset is with whom is answered with a single search.
The Asset List shows the registered assets and can be filtered by the visible fields; the Add New Asset button opens the registration page, and Bulk Delete removes the selected records. A user who double-clicks an asset in the list goes to the Asset Profile; there they see the asset's details and edit them with the Update button. In the Notes section, they add a new note and edit or delete an existing one; each note is listed with its date and author.
The asset module went live in the project's third phase together with training, surveys and advanced reporting. Because assignment is tied to the person record, the assets held by an employee, whether in the office or in the field, are seen from the same list. The position and status fields distinguish assets in use from those in storage; the note history moves maintenance and warranty tracking out of people's memory and into the record.
The integration layer is YTSConnect's invisible engine. The web panel and the mobile app use the same data model; this layer keeps that model in line with the organization's CRM and ERP systems, thereby becoming the single source of truth for person and time data.
When an employee is defined in the CRM, their person, branch and position information passes to YTSConnect and mobile app access opens automatically; when the information is updated or the employee's status changes, the change appears on both sides. New branches are synchronized the same way. Clock-in and clock-out records coming from phones in the field and the shifts assigned to people are transferred to the CRM side. This entire exchange takes place in a closed circuit with the organization's own systems, over key-protected services.
One of the project's critical risks was person, branch and position data becoming inconsistent between the two systems; another was ensuring that the daily clock-in/clock-out, break, task and expense activity of hundreds of employees flows to the center without loss. The integration layer solves both together. YTSConnect does not replace the CRM and ERP, it works alongside them: employees use a single identity, data comes from a single source, and HR does not transfer data by hand between two systems.
