THE SOLUTION
Cloud without opening ports, through the IoT gateway.
- A single device on siteThe IoT gateway developed by Karatsoft collects all the turnstiles and card reader panels on the construction site over the local network.
- A single outbound channelIt opens a single encrypted outbound connection to the cloud. No static IP, NAT rule, port forwarding or firewall configuration is required.
- Real-time managementCard provisioning, remote opening, firmware and health monitoring for every device, centrally and instantly.
- Resilient to outagesIf the connection drops, passes are stored on the device and transferred in full once it is restored.
CARD LIFECYCLE
Card enrolled; at the turnstile within seconds.
As soon as a new employee's card details are saved, they are sent to every device at the authorized access points. A termination or deactivation removes the card from the devices just as quickly. No card is ever loaded onto a device by hand.
0 sCard enrolledPerson, card number and authorized access points selected.
1 sProcessed in the cloudThe card service queued the change for the relevant gateways.
3–5 sOn the devicesTurnstiles and panels received the card; the sync status appeared in the panel.
DepartureInstant revocationThe deactivated person's card was removed from all devices.
MANAGEMENT CONSOLE
Every site, live.
- Currently insideReal-time headcount per site based on turnstile counts, split between permanent and subcontractor staff.
- Live pass feedWho passed, through which gate, on which device: on the console within seconds.
- Late arrivals and absencesThe day's summary at a glance in the morning; details in one click.
- Device and gateway healthThe number of online devices and IoT gateway latency on the same screen.
PEOPLE
Permanent and subcontractor staff in one list; actions in bulk.
- Department and company togetherEach person is listed with their department or subcontractor, with card number and access method alongside.
- Bulk activate / deactivateSelected people are activated or deactivated in bulk, assigned cards, and have their site and position updated.
- Import from ExcelBranch, department, position and person records are imported from a single file using a field-mapping wizard.
- Person groupsAccess permissions, time restrictions and shifts come from the group; a person added to a group automatically receives all of its permissions.
SUBCONTRACTOR MANAGEMENT
Every subcontractor in its own list, with its own report.
- Staff by companySubcontractor workers are created under their company; lists and filters work with a company breakdown.
- Man-days and progress paymentsThe monthly man-day report, calculated from turnstile passes, is exported to Excel for progress payments.
- Time restrictions and shiftsCompany- or group-specific entry time windows are enforced on the device; passes outside them are reported.
- Subcontractor supervisor roleThe company supervisor sees only their own staff and approves their leave requests.
REPORTS
Time and access point together in every cell.
- Detailed monthly reportEntry and exit times and the gate used share the same cell; regular hours, overtime and undertime are color-coded.
- Late arrivals · monthlyDelays relative to shift start, net of tolerance, in a matrix by person and day.
- Daily report setLate arrivals, early leavers, absence, undertime, excess breaks, passes at a different branch, currently inside.
- Excel in one clickAll reports are exported to Excel with site, person type and subcontractor filters.
AUTOMATED REPORT EMAILS
At 08:30 in the morning, the report is in the site manager's inbox.
- Per-person deliveryWhich reports go to which manager, on which day and at what time: a separate setting for each recipient.
- Subcontractor breakdownLate arrival and absence lists are sent as a separate table for each company.
- Monthly progress payment reportAt the start of each month, the subcontractor man-day report is delivered to accounting automatically.
- Template-based contentThe organization's own email template, with full name and date tags.
SHIFTS AND LEAVE
From night shifts to leave documents.
- Shifts and toleranceConstruction site, office and security shifts; night shifts that run into the next day, flexible shifts, break and tolerance definitions.
- Assignment to individuals and groupsShifts are assigned to individuals one by one or to groups in bulk; fixed-term shifts (such as concrete pours) are defined with a date range.
- Approval flowHierarchical, single-approver or custom approval; for subcontractor staff, the company supervisor is added as an intermediate step.
- Document uploadDocuments such as medical certificates and written requests are uploaded from the mobile app, appear on the approval screen and are stored in the personnel file.
