Dormitory management system
An enterprise platform that manages hundreds of dormitories, branches and education centers from a single system. From person and institution records to accounting, from scholarships to human resources, from processes to reporting — the entire operation in one place.
A single person record, a hierarchical institution structure
Students, staff, alumni, scholarship recipients, donors and tenants are not separate lists; they are different roles of the same person record. Institutions are kept in a single tree, from headquarters down to the dormitory.
- Duplicate detection and record merging tools
- A person card with more than 40 fields; tabs for records, family, forms, timesheet and roll call
- Contact, address, map and service information on the institution card
Capacity and placement, live occupancy
Capacity, number of students housed and occupancy rate per dormitory on a single screen; filtered by branch, province, education level and type, with periods compared.
- Column filters, grouping and column calculations in every table
- One-click Excel/CSV export and saved views
- Users see only the dormitories within their own scope
Cash, bank, accounts and installments in a single flow
Account transactions are tracked by date, account and institution; collection, payment and transfer vouchers are created from the same screen. In the bottom bar, the cash, advance and bank status is visible instantly.
- Student installment and promissory note/check tracking
- Two-way transfer of vouchers, invoices and bank transactions to the commercial accounting software
- Period-end closing and allocation operations
End-to-end scholarship flow from request to payment
Scholarship recipient request → approval → create payment → payment list. IBAN validation, period-based payment lists and cancellation/withdrawal requests are approved in separate queues.
- Donation and share records, donor list, duplicate finder
- Bulk payment file and bank transaction matching
- Scholarship type and amount are tracked from the person card
Work in the workflow, management on the dashboard
List, Kanban and Calendar views; subtasks, status colors and SLA badges. The task inbox collects the requests assigned to each user; the manager dashboard shows total/active requests, closing time and the most active units.
- Tracking of decisions, guarantees, legal cases, contracts and documents
- Process templates and approver report
- A cross-unit responsibility map built on the position hierarchy
From staffing norms to the organization chart
The staffing norm report compares the required and the current staffing by period and institution type: surplus in red, shortage in orange, complete in green. The position hierarchy is clickable, draggable and can be exported as an image.
- Leave request and approval flow; timesheet grid
- Staff pay system and payroll transfer
- Interviews, additional staff information and definitions
Scored forms, personalized bulk SMS
In evaluation forms every question is scored and the result is calculated automatically from the answers; authorized positions can write comments even when the form is locked. In bulk SMS, recipients are selected by group, person or Excel; only one message is sent to the same number.
- Period keys and comparison reports
- Ready-made message templates, the person's name in each message
- Survey and information forms; delivery reports
Supporting modules, from the warehouse to the library
Product card → stock voucher → institution request → order form flow; incoming, outgoing and balance amounts are reported with subtotals. QR-labeled fixed asset tracking, library (ISBN, barcode, lending) and dormitory internet access are in the same package.
- Stock adequacy report by institution
- Book list, lending, barcode printing
- Document control, projects and activity records
Every table becomes a dashboard
An authorized user brings any table into the Studio with its current filter; by dragging columns they build chart, pivot, KPI and gauge components. The report is saved, versioned and shared by role / person / institution.
- Column, bar, line, area, pie, pivot, KPI, gauge
- Screen and A4 landscape page layouts, printing
- Reports can also be built from ready-made data sources without a table
Layered verification, passwordless sign-in
The new login screen comes with human verification, a virtual keyboard and a light/dark theme. Four methods for two-step verification: SMS, email, Authenticator and Passkey. With Passkey, sign-in is passwordless using a fingerprint or face recognition.
- Role-based page permissions, scope-based visibility
- A virtual keyboard against keyloggers on shared computers
- Record locking and change trail on authorized operations
The same code, two interfaces, every device
A new dark-mode and phone-friendly theme was added while preserving the classic interface; users choose whichever they like. On a phone the menu collapses, panels stack, tables scroll horizontally — reports can be opened in the field as well.
- The transition was carried out on the live system without interruption and in stages
- No module was rewritten; only the theme layer changed
- No installation required beyond a browser
