JustApt

The one platform that measures competency, shows the gap and manages development

AI-powered exam generation, psychometric measurement, competency analytics and training management; developed end to end for an organization with thousands of employees.

Enterprise HR technologyArtificial intelligenceLearning management
Karatsoft Teknoloji project case study
JustApt manager cockpit

Starting point: competencies existed, measurement did not

The organization's HR team assesses hundreds of employees every quarter, but the process was getting stuck in three places.

Weeks

Exam preparation

Writing questions for each role, matching them to competencies and reviewing them took specialist teams weeks.

Scattered

Results

Scores stayed in separate spreadsheets, and it was impossible to see a department's real competency gap.

Gut feel

Development decisions

Which training to assign to whom was decided by the manager's observation, not by data.

Goal: to speed up measurement, make results visible and automatically direct development to the right person.

Three roles, one hub

Each user sees an interface focused only on their own work. Behind it, the same data model, the same competency dictionary and the same analytics engine run.

Manager and HR

Creates and assigns exams, and manages the organization-wide gap and development paths.

Instructor

Manages courses, classes and assignments; tracks learner progress in real time.

Employee and learner

Takes assigned exams, continues their courses and sees their own development.

JustApt core
Exam generation engine
Psychometric scoring
Competency analytics
Training management

Works in sync with the organization's HR, identity and organization systems via API.

Manager cockpit

The organization's competency status on a single screen: the strongest area, the priority development area, participation and completion rate can be read at first glance.

  • Competency mapComparison of the current profile with the target profile at employee, team and organization level
  • Development trend12-month score trend and an automatic program recommendation for areas showing a decline
  • Quick actionExam assignment and AI-powered creation are one click away
Manager cockpit screen

Skills matrix and gap analysis

Every employee's level in every competency, side by side with the target the role expects. The gap is measured by level difference, not by color.

  • Five-level modelA common language from the 'needs development' level to the 'can coach' level
  • Role-based targetWhen a department and role are selected, the target levels are loaded into the matrix automatically
  • AI insightCritical gap, high potential and decline signals are flagged automatically
Skills matrix and gap analysis screen

From text to exam, in seconds

A five-step wizard: assignment type, security level, target audience, prompt and approval. Preparation that took weeks shrinks to a coffee break.

  1. 1

    Prompt

    The manager writes what they want to measure in their own words.

  2. 2

    Analysis

    The system scans the competency dictionary, role targets and the question pool.

  3. 3

    Ready exam

    Questions matched to competency and level are presented for review.

AI exam creation wizard

The expert has the final say before publication

Every generated question is reviewed one by one. Any question that does not meet expectations is edited with a prompt, regenerated or removed.

  • Edit with a promptAnswer options, difficulty or context are updated with an instruction given in natural language
  • Quality controlCompetency distribution, difficulty balance and duplicate check are reported automatically
  • Correct answer with rationaleWhy each answer is correct and which level each question measures is recorded
Question preview and editing screen

Proctored exam experience

A simple, focused screen for the employee; a reliable result for the organization. The security level is chosen per exam.

  • Flexible or proctoredFlexible mode for development assessments; camera and microphone proctoring for promotion and hiring
  • Interruption-proofEvery answer is saved instantly; no answer is lost even if the connection drops
  • RecordedTab switches, leaving the screen and time-outs are recorded automatically
Employee exam screen

Psychometric assessment center

Alongside knowledge exams, personality, resilience and cognitive ability scales work with digital scoring algorithms.

  • Four scalesPersonality inventory, psychological resilience, abstract reasoning and general aptitude battery
  • Culture fit scoreBehavioral tendencies are compared with the profile the organization expects
  • Expert-approved reportThe final report is published after approval by a subject-matter expert
Psychometric assessment center screen

From data to action: the development map

Results are automatically matched with career steps. The employee sees what is missing for the next level and how to close it.

  • Career progression matrixThe expected level for every competency at each step, and the person's current position
  • Promotion readinessEstimated time to readiness based on the number of gaps and the recommended path
  • Development pathTraining, practice and mentoring steps are selected from the organization's training catalog
Individual development map and career matrix

User journey and automation in the same rhythm

Behind every step the user takes, there is a task the system carries out. In none of the eight steps is data moved by hand.

User
1

HR inventory handover

Roles, positions and target levels

3

Topic and learning outcome mapping

Alignment with the competency dictionary

5

Proctored exam

Employee experience

7

Individual development map

Personalized path

System
2

Processing the organization matrix

Organization data is loaded into the model

4

Adaptive exam design

Question selection by level

6

Root competency analysis

The real cause of the gap is identified

8

Expert-reviewed final report

Approved and shareable

Training management

After assessment, development continues on the same platform. Courses, classes, assignments, announcements and the calendar are managed from a single hub.

  • Courses and classesCourse catalog, instructor assignment, class-based learner groups
  • Assignments and calendarDue dates, live classes and exams in a role-based calendar
  • CommunicationBulk notifications, in-system messaging, newsletters and announcements
Training management screen

Learner area

Where employees take ownership of their own development: they pick up where they left off, see upcoming tasks and are rewarded as they progress.

  • My coursesCompletion percentage and next lesson on every course card
  • My reportsWeekly trend of assessment performance and strengths
  • GamificationSustainable motivation with badges, points and streaks
Learner area screen

Security layer by layer, privacy built into the design

Assessment data is among an organization's most sensitive data. The architecture was built with KVKK (Turkish Personal Data Protection Law) and GDPR requirements taken into account from day one.

Readable dataFull name, ID no.
Masked recordPRS-8F92A

Development and staging environments are completely separate from production; only masked data is used in these environments.

Communication layer

All traffic over an encrypted channel; protection against eavesdropping

Authentication

Strong password hashing and optional two-factor authentication

Access control

Role-based permissions and the principle of least privilege

Threat protection

Proactive defense against OWASP Top 10 risks

API-first, scalable architecture

Every capability is an independent service. It talks to enterprise systems in sync and scales piece by piece as it grows.

  • IntegrationTwo-way data flow with HR, identity and ERP/CRM systems
  • AccessibilityWCAG 2.1 AA compliant, screen-reader friendly, consistent at every screen size
  • Continuous deliveryCode review, automated quality checks and traceable releases
Platform architecture and security layers diagram
Karatsoft Teknoloji

Let's turn your organization's competency data into decisions

We develop AI, HR technology and learning platforms at enterprise scale. If you have a similar need, let's define the scope together in the first meeting.

[email protected]karatsoft.com0 (212) 812 17 95
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