Project overview

Bayi360

B2B Field Sales and Distribution Platform

An ERP-integrated enterprise operations layer that manages the entire cycle, from the order placed in the field to the accounting entry, from a single center.

The speed of the field, the control of headquarters.

BBayi360

Field sales and distribution management platform

[email protected]

••••••••••

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Bayi360 · B2B Field Sales and Distribution Platform · Karatsoft Teknoloji

A sales cycle managed from a single center

Field, warehouse, logistics, accounting and management all look at the same order at the same time. Data is never re-entered by hand at any step.

Problem

Field, headquarters and warehouse were disconnected from one another; price, stock and collection information was delayed and contradictory.

Solution

An operations layer built on top of the existing ERP without replacing it; all roles use a single data source within their own permissions.

Result

Orders and collections in seconds for the sales rep; a real-time, auditable financial flow for headquarters.

Bayi360 · B2B Field Sales and Distribution Platform · Karatsoft Teknoloji

What was in the field, and what changed

Before

With Bayi360

Orders were taken by phone and entered into the ERP by hand at headquarters.

At the dealer's site, the sales rep creates an order on a tablet at the account-specific net price; it is written to the ERP instantly.

The same stock could be sold by several sales reps at the same time.

Global reservation tracking: stock − quantity in other carts = sellable quantity. The system blocks overselling.

Pack multiples and promotion rules were unknown in the field.

At order time, the rules engine calculates the pack multiple and the earned reward, then re-verifies them on the waybill.

The warehouse picked from paper, and shipping barcodes were written by hand.

The order is split by category and picked by barcode; the barcode and tracking details come from the logistics API.

Collection receipts reached headquarters days later.

Cash, POS and check collections are entered in the field; the cash desk is determined automatically and the date is locked.

When a record was deleted in the ERP, its original version was lost, and there was no way to ask 'who changed it'.

Each transaction is logged in a separate table at the moment it is first entered; the audit trail is preserved independently of the ERP.

Bayi360 · B2B Field Sales and Distribution Platform · Karatsoft Teknoloji

Command center: decision support, not statistics

The moment a sales rep logs in, they see their portfolio, target and pending tasks at a glance, and revise their daily route accordingly.

app.bayi360.example / console

Overview / Console

Burak AksoyBA

Sales rep console

October 2026 · live data PDFNew order

1.248

Total dealers

38.420.510₺ + VAT

2026 total revenue

2.115.640₺ + VAT

October revenue

1.482.300₺

October collections

%78

Target achievement

212 / 1.248

Dealer visits / sales

Pending ordersView all

Status	Account	Date	Shipment date	Total (excl. VAT)
Pending	Kuzey Yol Market	15/10/2026 11:47	-	364.445,28 ₺
Pending	Yıldız Akaryakıt İstasyonu	15/10/2026 10:30	-	121.824,01 ₺
Partially posted	Mavi Köprü Dinlenme Tesisi	14/10/2026 16:12	16/10/2026	426.866,00 ₺
Pending	Çınar Petrol Ürünleri	14/10/2026 14:10	-	58.158,00 ₺
Approved	Lale Market Zinciri	14/10/2026 11:13	15/10/2026	66.696,66 ₺
Canceled	Güneş Yol Marketleri	13/10/2026 09:53	-	4.248,68 ₺
Approved	Anadolu Dinlenme Tesisleri	13/10/2026 09:10	14/10/2026	15.200,00 ₺
Pending	Beyaz Yol İstasyon Market	12/10/2026 17:22	-	9.086,75 ₺

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Portfolio and revenueTotal dealers, annual and monthly revenue, and collection amounts are read live from the ERP.
2
Visit / sales ratioA dealer with a collection or order entered is automatically counted as 'visited'; falsified manual reports come to an end.
3
Pending itemsOrders pending approval and partially posted orders are listed together with their shipment dates.

Bayi360 · B2B Field Sales and Distribution Platform · Karatsoft Teknoloji

Role-based data isolation

Everyone works only with the data in their own area of responsibility. A sales rep cannot see another sales rep's customer account, warehouse staff cannot see prices, and a dealer cannot see another dealer.

Role	Data scope	Capabilities	Transaction date	View as
Sales rep	Only customer accounts assigned to them	Orders, collections, returns list, customer account notes	Today only	No
Sales manager	All customer accounts of their own team	Team performance, filtered reports	Today only	No
Customer (dealer)	Only their own account	Order creation, statements, aging	—	No
Customer manager	Customer account group they are authorized for	Group-based order and financial tracking	—	No
Warehouse / packing	Order lines, without prices	Barcode scanning, carton count and desi (volumetric weight), waybill	—	No
Accounting	All customer accounts	Approval, 'original seen', return invoice, reconciliation	Past and future	Yes
Administrator	Entire system	Full permissions, definitions, logs	Past and future	Yes

View As: an administrator audits permissions and views by instantly simulating any user's screen.

Bayi360 · B2B Field Sales and Distribution Platform · Karatsoft Teknoloji

Smart ordering and dynamic product cards

As soon as a customer account is selected, prices switch to the net price defined for that dealer. The blinking labels on the cards act as real-time sales alerts for the sales rep.

app.bayi360.example / new-order

Sales rep / New order

Burak AksoyBA

New order

Default cart · Kuzey Yol Market Search by product, barcode or stock codePackage cart Cart (4)

Cart, pro forma and flexible cart management

The cart is the financial summary of the transaction: tiered discounts, promotion rewards and the VAT-inclusive total are submitted for final approval before being posted to accounting.

app.bayi360.example / shopping-cart

Sales rep / Shopping cart

Burak AksoyBA

Shopping cart

Kuzey Yol Market · default cartChange active cartApply template Pro forma PDFConfirm order

Product	Quantity	List price	Discount	Net price	Amount
Lighter Gas 250 ml ×12	24	39,62 ₺	%5 + %10	33,88 ₺	813,12 ₺
Hanging Car Air Freshener Ocean ×20	40	54,90 ₺	%5	52,16 ₺	2.086,20 ₺
USB-C Car Charger 20 W	10	149,00 ₺	—	149,00 ₺	1.490,00 ₺
Powerbank 10.000 mAh Gift	1	389,00 ₺	%100	0,00 ₺	0,00 ₺

Triggered promotions

Car fragrance 40+ → 1 powerbank as a giftLighters group cart > 750 ₺ → 120 points

Shipment date 16/10/2026 · Order note: Morning delivery

Subtotal4.389,32 ₺

VAT (20%)877,86 ₺

Grand total5.267,18 ₺

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Tiered discounts and promotionsCascading discounts of up to 6 tiers and the promotions that are triggered appear transparently in the cart; the gift product is added with 'free' status.
2
Pro forma approvalThe VAT-inclusive total is sent to the dealer as a PDF; the approved cart becomes an order.
3
Multiple carts and templatesA second cart is opened for an urgent order and the current cart is set to inactive; administrator templates are applied with a single click.

Bayi360 · B2B Field Sales and Distribution Platform · Karatsoft Teknoloji

Cash desk and collections: real-time flow from the field to the ERP

Cash, POS, check and bank collections are entered in the field and written directly to accounting. The manual workload at headquarters disappears.

app.bayi360.example / collections

Sales rep / Collections

Burak AksoyBA

Collections

Cash desk total 312.480,16 ₺Actions ▾

ActiveInactiveAll120.01.0587 · Yıldız Akaryakıt İstasyonu

Account code
120.01.0587

Current balance
−64.218,40 ₺

Overdue
21.400,00 ₺

Transaction date
15/10/2026 fixed

Account collection list

Date	Type	Receipt no.	Bank / due date	Amount
15/10/2026 09:12	Cash	MKB-0041	—	12.500,00 ₺
09/10/2026 14:38	POS	MKB-0037	Bank A	28.900,00 ₺
02/10/2026 11:05	Check	MKB-0032	Bank B · 30/11/2026	45.000,00 ₺
26/09/2026 16:44	Cash	MKB-0028	—	8.750,00 ₺
18/09/2026 10:21	POS	MKB-0021	Bank A	19.300,00 ₺

Cash collection

Cash Desk

Burak Aksoy's cash deskautomatic

Transaction date

15/10/2026

Amount

12.500,00 ₺

Receipt number

MKB-0041Save collection

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Automatic cash desk detectionThe system itself selects the cash desk linked to the sales rep's account code; using the wrong cash desk is not possible.
2
Date lockThe sales rep can only transact with today's date; any manipulation toward the past or the future is blocked.
3
Mandatory field validationNo record is created unless the due date, place of issue, bank and IBAN (for a check) or the bank and receipt number (for POS) are entered in full.

Bayi360 · B2B Field Sales and Distribution Platform · Karatsoft Teknoloji

Customer account portfolio management: from a list to a CRM

The My Dealers screen is the sales rep's portfolio hub. Under each customer account, order history, product analysis, statement and notes are gathered in a single menu.

app.bayi360.example / my-dealers

Sales rep / My Dealers

Burak AksoyBA

My Dealers

Total dealers 312 · total balance owed 4.293.272,94 ₺ Excel

ActiveInactive Search account informationSales rep: All

Account code	Account	Sales rep	Balance	Details
120.01.0412	Kuzey Yol Market	Burak Aksoy	18,11 ₺	Actions ▾
120.01.0587	Yıldız Akaryakıt İstasyonu	Selin Karaca	64.218,40 ₺	Actions ▾
120.01.0233	Mavi Köprü Dinlenme Tesisi	Burak Aksoy	0,00 ₺	Actions ▾
120.01.0901	Çınar Petrol Ürünleri	Emre Tunç	12.340,00 ₺	Actions ▾
120.01.0344	Lale Market Zinciri	Deniz Aydın	275.900,55 ₺	Actions ▾
120.01.0768	Güneş Yol Marketleri	Selin Karaca	3.480,00 ₺	Actions ▾
120.01.0155	Anadolu Dinlenme Tesisleri	Melis Koç	0,00 ₺	Actions ▾
120.01.0620	Beyaz Yol İstasyon Market	Emre Tunç	41.200,00 ₺	Actions ▾

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Cross-sell opportunity'Most purchased' and 'never purchased' products are ready before the visit; the sales rep never walks into a dealer empty-handed.
2
Institutional memoryAccount notes and the list of authorized contacts stay in the system; customer information is not lost even when staff change.
3
Quick accessWith the active/inactive filter and search, the target account is reached in seconds among thousands of customer accounts.

Bayi360 · B2B Field Sales and Distribution Platform · Karatsoft Teknoloji

Strategic reporting: aging and performance

Collection prioritization and sales trends are monitored with data of the same accuracy, from the sales rep up to the general manager. Every report can be taken to the field as a PDF.

app.bayi360.example / aging-report

Sales rep / Aging report

Selin KaracaSK

Aging report

By overdue debtsSales rep: Selin Karaca PDF

54 / 22

All accounts in debt / past due

1.062.019 / 418.274 ₺

Total balance / overdue balance

120.01.0587 · Yıldız Akaryakıt İstasyonu Merkez Mah. Sahil Cad. No:12

Document	Due date	Type	Amount	Paid	Remaining	Status
FT-2026-0812	12/06/2026	Invoice	8.750,00 ₺	0,00 ₺	8.750,00 ₺	125 days overdue
FT-2026-1104	08/09/2026	Invoice	19.300,00 ₺	5.000,00 ₺	14.300,00 ₺	37 days overdue
FT-2026-0310	14/04/2026	Invoice	2.100,00 ₺	0,00 ₺	2.100,00 ₺	184 days overdue
FT-2026-1290	01/10/2026	Invoice	5.284,71 ₺	0,00 ₺	5.284,71 ₺	16 days left

Aging by month (2026)

01/26 and earlier

02/26

03/26

04/26

05/26

06/26

07/26

08/26

09/26

10/26

11/26

12/26+

Aging report

Closed invoices are hidden; only open and partially paid invoices are listed with due date, days overdue and remaining balance. The 'Overdue debts' filter brings risky receivables to the forefront.

app.bayi360.example / performance

Sales rep / Performance

Selin KaracaSK

Performance

Revenue and collections, monthly · VAT includedYear: 2026Filter

RevenueCollections

Annual revenue 102,8 M ₺Annual collections 91,9 M ₺Collections / revenue %89,4

Month	Revenue	Collections
January	10.20 M ₺	8.10 M ₺
February	4.40 M ₺	5.20 M ₺
March	9.90 M ₺	7.90 M ₺
April	4.40 M ₺	6.10 M ₺
May	11.40 M ₺	9.60 M ₺
June	13.30 M ₺	10.90 M ₺
July	10.80 M ₺	9.40 M ₺
August	8.10 M ₺	7.70 M ₺
September	8.60 M ₺	7.80 M ₺
October	10.80 M ₺	9.20 M ₺

Performance report

Monthly comparison of revenue and collections; target achievement is measured through the month-over-month trend and the collections/revenue ratio.

Bayi360 · B2B Field Sales and Distribution Platform · Karatsoft Teknoloji

Warehouse: barcode picking, audible alerts, one-click waybill

The order is split by main stock groups; different warehouse areas pick the same order simultaneously. Aisle and shelf information is fed from the ERP.

app.bayi360.example / order-preparation

Warehouse / Order preparation

Warehouse · Kerem U.KU

Order preparation

SP-61177 · Çınar Petrol Ürünleri · Car groupView orderPrint

Hanging Car Air Freshener Ocean ×20

8690001234567 · Aisle B · Shelf 14 · Row 3

Scan barcode or search productScan

Scanned 38 / 40Missing 2Excess 0Cartons 3 · Desi 42

Hanging Car Air Freshener Ocean ×20	38 / 40	missing 2
Liquid Car Air Freshener Vanilla ×20	20 / 20	complete
Windshield Washer Concentrate 250 ml ×24	48 / 48	complete

Missing / excess reportSend to packing

Pending orders split by category

Status	Prepared by	Account	Category	Date	Order no.
Pending	Central warehouse	Çınar Petrol Ürünleri	Car group	15/10/2026 10:18	SP-61177
Pending	Central warehouse	Çınar Petrol Ürünleri	Cosmetics group	15/10/2026 10:18	SP-61177
In preparation	Logistics partner	Kuzey Yol Market	Car group	15/10/2026 09:41	SP-61172
Packed	Central warehouse	Anadolu Dinlenme Tesisleri	Lighters group	14/10/2026 16:05	SP-61160

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Scan the barcode, see the imageA product image appears on screen with every scan, preventing mix-ups between similar-looking packaging. If the quantity is over, the system sounds an audible alert.
2
Missing / excess checkBefore sending to packing, the shortages and excesses in all categories are confirmed in a single report.
3
Splitting by categoryThe same order number is split into lines by warehouse area; at the waybill stage they are merged into a single table.

Bayi360 · B2B Field Sales and Distribution Platform · Karatsoft Teknoloji

Logistics and shipping integration

The era of writing barcodes by hand is over. The moment the waybill is created, the shipping barcode is generated from the API and the delivery status is written back.

app.bayi360.example / shipping-lists

Operations / Shipping lists

Administrator · Ayşe T.AT

Logistics and shipping list

3 integrated carriers · barcode and tracking via APILogistics partnerCarrier ACarrier B

146

Waybills created this week

131

ATF returns received

3

Missing returns · warning

Customer	Waybill no.	Order no.	Cartons	Desi	Transaction date	Status
Mavi Köprü Dinlenme Tesisi	IRS-30091	SP-61160	3	42,0	15/10/2026 08:12	Barcode generated	Print barcode
Kuzey Yol Market	IRS-30088	SP-61152	7	127,0	14/10/2026 17:40	ATF received	Tracking
Anadolu Dinlenme Tesisleri	IRS-30084	SP-61147	5	65,3	14/10/2026 15:03	Delivered	Tracking
Lale Market Zinciri	IRS-30080	SP-61139	2	18,6	14/10/2026 11:22	Transferring to carrier	Tracking
Beyaz Yol İstasyon Market	IRS-30077	SP-61131	11	214,0	13/10/2026 16:48	Delivered	Tracking

Three carriers, one flow

A logistics partner and two courier companies are connected via API. Barcode, order and waybill generation is automatic.

Warehouse delivery slip (ATF) return

The ATF and return ATF information from the logistics partner is fed back into the system; customer service tracks shipments in real time.

Resilient bulk processing

Bulk waybill processing handles orders independently and in sequence; if the connection drops, it resumes where it left off.

Vehicle location

The latest mileage and location of field vehicles are pulled from the vehicle tracking API and tracked on a map.

Bayi360 · B2B Field Sales and Distribution Platform · Karatsoft Teknoloji

Promotion and discount engine

Four promotion types, three gift types (stock, discount, points) and rewards that multiply. Previewed in the cart and re-verified against the physical shipment on the waybill.

app.bayi360.example / promotions

Definitions / Promotions

Administrator · Ayşe T.AT

Promotion management

4 promotion types · multiplying rewardsActions ▾

Promotion	Type	Account group	Start	End	Status	Reward
Car fragrance 40+ gift	Total quantity	Retail · Group A	01/10/2026	31/10/2026	Active	Stock gift
Lighters group 750 ₺ points	Price promotion	All groups	01/10/2026	31/12/2026	Active	Points
Travel set combination	Multi-quantity	Rest stops	15/10/2026	15/11/2026	Active	Discount 8%
Powerbank buy 10 get 1	Single	Retail · Group B	01/09/2026	30/09/2026	Inactive	Stock gift

Promotion account groups

Retail · Group A

Qualifying stock items

Hanging Car Air Freshener Ocean ×20 40

Liquid Car Air Freshener Vanilla ×20 40

Reward

Powerbank 10.000 mAh 1 unit

Multiplies: 2 gifts at 80 units, 3 gifts at 120 units

Single

When a specific stock item reaches the target quantity

Total quantity

When the total of several stock items reaches the target

Multi-quantity

Mandatory combination; the lowest multiple applies

Price

When the cart amount for a stock group exceeds the threshold

Cascading discount

Discounts of up to 6 tiers are applied in sequence, such as 5% → 10% → 25%. When a customer account is selected, the old price is struck through and the net price is shown.

Verification at packing

If a short shipment drops below the promotion's minimum threshold, the gift reverts to a paid item or the reward is canceled; the invoice and the physical dispatch stay 100% in agreement.

Bayi360 · B2B Field Sales and Distribution Platform · Karatsoft Teknoloji

Stock returns: a digital bridge closed to price arbitrage

The sales rep creates the return list in the field; accounting validates it against past order data and produces the official record. A product that was never ordered cannot be accepted as a return.

app.bayi360.example / stock-returns-list

Accounting / Stock returns list

Accounting · Zeynep A.ZA

Stock return · IRS-1009

Lale Market Zinciri · Deniz Aydın PDF Send email

1 · Account selectionThe sales rep opens the return list

2 · Product entryFrom barcode or stock list

3 · ValidationThe last 3 years of order history are queried

4 · Accounting approvalInvoice no. and date are entered

5 · Return waybillAutomatic on logistics return

Products to be returned2 / 3 items eligible for approval

Stock code	Product	Quantity	Last order	Price	Validation
71391	Lighter Gas 250 ml ×12	12	12/06/2026	39,62 ₺	Past order verified
82215	Hanging Car Air Freshener Ocean ×20	20	08/09/2026	54,90 ₺	Past order verified
91320	Powerbank 10.000 mAh	2	—	—	No order record · excluded

Invoice no.: İADE-2026-0117Date: 15/10/2026Approve and create waybill

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Five-step flowAccount selection → product entry → validation → accounting approval → return waybill. The sales rep cannot perform financial transactions.
2
Past order validationItems with no record found are left out of the process, and the waybill is created from the eligible ones. The look-back period is set by the administrator.
3
Automatic closing with logisticsAs returns come in from the logistics partner, return waybills are generated automatically based on timing and the response.

Bayi360 · B2B Field Sales and Distribution Platform · Karatsoft Teknoloji

Auditability: an end to the 'lost data' risk

Even if a record is deleted in the ERP, its first entry remains in the system. The question "Who changed this amount, and at what time?" is answered without going to the technical team.

app.bayi360.example / activity-logs

Reports / Activity logs

Administrator · Ayşe T.AT

User activity logs

collections · order preparation · API requests Order no., person or stock Excel

Order preparationCollectionsIncoming API requestsShippingCart

Time	User	Document	Item	Action	Before	After
15/10/2026 10:21:08	Warehouse · Kerem U.	SP-61177	Hanging Car Air Freshener Ocean ×20	Quantity update	40	38
15/10/2026 10:19:44	Warehouse · Kerem U.	SP-61177	Windshield Washer Concentrate 250 ml ×24	Addition	—	48
15/10/2026 09:12:30	Burak Aksoy	MKB-0041	Cash collection	First entry	—	12.500,00 ₺
14/10/2026 17:58:02	API · logistics	SP-61152	Powerbank 10.000 mAh	Pack multiple correction	7	10
14/10/2026 16:40:15	Burak Aksoy	SP-61160	Lighter Gas 250 ml ×12	Deletion	12	—

For records deleted or updated on the ERP side, the first entry is stored here; "who changed what, and when" can be answered without needing the technical team.

Activity logs

Logs for collections, order preparation, cart, API and shipping are stored with 'before / after' values.

Original seen

It is marked when the physical document reaches headquarters; the mark is kept in a table outside the ERP and cannot be changed from the accounting software.

Bank reconciliation

Transactions coming from the open banking service are matched to the customer account by tax number; multiple accounts and the block list are managed with a double click.

Automated report service

Every evening, collection, waybill, accounting, logistics and bank reports are emailed to the relevant people; any that cannot be sent are retried every 5 minutes.

Bayi360 · B2B Field Sales and Distribution Platform · Karatsoft Teknoloji

Customer portal: the dealer manages their own account

Without needing an intermediary, the dealer places orders 24/7 and sees their balance and overdue invoices. Operational friction decreases and collections speed up.

app.bayi360.example / my-account

Customer portal / My account

Yıldız AkaryakıtYA

Welcome, Yıldız Akaryakıt İstasyonu

no account selection needed · your account was recognized automatically New order

−64.218 ₺

Current balance (owed)

21.400 ₺

Overdue

186.900 ₺

2026 total purchases

My orders

Order	Date	Status	Contents	Amount
SP-61177	15/10/2026	Pending	4 items	5.267,18 ₺
SP-61102	08/10/2026	Delivered	11 items	18.904,00 ₺
SP-61044	01/10/2026	Delivered	6 items	9.120,50 ₺

Your representative

SK

Selin Karaca
0 (5xx) xxx xx xx · selin@…

Bank account for payment

Bank A · TR00 0000 0000 0000 0000 0000 00

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Automatic context recognitionThe dealer who logs in is recognized by the system; no account selection is needed, and the risk of ordering on the wrong account is zero.
2
Collection enablerThe aging screen shows how many days each invoice is overdue; it encourages payment planning.
3
Representative and IBANThe dealer has direct access to the contact details of their responsible sales rep and to the company's bank accounts.

Bayi360 · B2B Field Sales and Distribution Platform · Karatsoft Teknoloji

Integration architecture

Bayi360 does not replace the ERP; it connects the field, logistics and the bank around it. Each integration works independently, so when one stops, the others are not affected.

Bayi360 · B2B Field Sales and Distribution Platform · Karatsoft Teknoloji

Outcomes

The field became faster, headquarters took control, and dealers took ownership of their own accounts.

%90less manual entry: returns and bulk cart operations are done with Excel and barcodes

%40shorter picking time: aisle and shelf data is sent to the handheld terminal

130+screens and reports: orders, collections, warehouse, logistics, promotions, returns, reconciliation

7/24dealer access: orders, statements and aging in the customer portal

The speed of the field, the control of headquarters.

Get in touch with us for a similar field sales and distribution transformation.

Karatsoft Teknoloji
karatsoft.com · [email protected]
0 (212) 812 17 95